Records Specialist - St. Louis

Have you heard: Sandberg Phoenix is growing and expanding!  Join Sandberg Phoenix as a Records Specialist

Do you share our firm’s values of Putting People First, Wowing our Clients, Working in a Collaborative Team Environment, and Continuous Learning and Development? Come join our team!

Sandberg Phoenix is recruiting for a Records Specialist to assist a team in the retention of electronic and hard copy records, closing of files and compliance with file destruction policies.     

Following are a sample of the duties and responsibilities that will challenge you and provide opportunities to develop a strategic and innovative approach to our information services. 

Essential duties and responsibilities:

• Closes files and processing in Elite billing system.
• Destroys files based on the firm’s retention policies.
• Prepares final billed/not closed reports on a quarterly basis to include following up with attorneys and legal assistants to ensure expediting of closing files.
• Assists with the off-site storage process and coordinates access to closed files.
• Verifies costs for closed file retrieval and any charge backs to clients.
• Handles all filing in the Records Department.
• Responsible for all indexing and maintaining inventories.
• Responsible for the coverage of the switchboard on daily basis and as needed.
• Other projects as assigned by the Operations Manager.

KNOWLEDGE AND SKILLS:    

• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Interpersonal skills necessary in order to communicate with a diverse group of attorneys and staff in person, by email and telephone to provide information with ordinary courtesy and tact.
• Necessary and efficient keyboarding skills to input data into billing software.
• Ability to operate standard office equipment including personal computer, copier, and telephone.
• Work occasionally requires more than 37.5 hours per week to perform the essential duties of the position.
• Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.

PRIOR EXPERIENCE:

• One plus years working in records in a service industry.

EDUCATION:

• Associate Degree in business administration or related degree.

Apply online at www.sandbergphoenix.com – Career Opportunities or send resume and cover letter to: recruitment@sandbergphoenix.com, or fax to 314-241-7604 or mail to Recruitment: Sandberg Phoenix & von Gontard P.C., 600 Washington Avenue – 15^th Floor, St. Louis, MO  63101.

Sandberg Phoenix is an Equal Opportunity Employer.