Stewardship Coordinator



REPORTS TO: Director of Campaigns and   Major Gifts


MINIMUM OF RANGE: $43,384 / year


Bachelor's degree and one to three years of experience in prospect research and moves management systems. Experience with prospect identification, cultivation, solicitation, and donor stewardship is essential.

Attention to detail with a high level of discretion in working with confidential materials.

Excellent analytical, communication, and interpersonal skills and focus necessary. Experienced user of Raiser's Edge or equivalent donor management system preferred. Understanding of and support for ethical and professional standards for prospect research, including those published by APRA and AFP.

Ability to work creatively and effectively as a member of the development team and effectively handle diverse tasks. Must be available to participate in cultivation events and activities designed to ensure the future growth of the Saint Louis Art Museum, including Beaux Arts Council, new and upgrade membership programs, Collector Circle groups, and planned giving programs.

Oversee all aspects of institutional prospect research and prospect management systems. (50%)

Implement an ongoing upgrade cultivation program for members (50%)


  • Implement and manage a comprehensive moves management system to successfully identify, engage, solicit and steward major donors and institutional prospects through constituent segmentation strategies, in-depth prospect tracking, regular meetings and reports
  • Manage the tracking system in Raiser's Edge, including the entry of all biographical, philanthropic, financial information as well as donor contacts with Directors Office, Development and Curatorial Staff and volunteers
  • Employ a wide variety of proactive prospecting methodologies to increase the number of viable prospects in the areas of art acquisition, campaigns, annual gifts, planned gifts, and corporate/foundation sponsorship. This includes but is not limited to: performing in-house data mining, utilizing mailing, membership, and donor lists from other sources
  • Assist in the management of prospect lists derived from internal member or program participant lists for use in moves management process
  • Participate in the integration and application of results from future donor and prospect screening
  • Manage the production of prospect research profiles and reports for purposes of qualification, cultivation, solicitation, board nominations, and other needs
  • Prepare confidential custom reports of major donor and prospect research data using Raiser's Edge Export and Crystal Reports for the purposes of prospect management and analysis
  • Develop and implement comprehensive plan for membership upgrade cultivation and solicitation in collaboration with the Individual and Major Gifts Officers
  • Draft and produce donor communication templates including renewals, solicitation and donor acknowledgement letters
  • Provide staff support and attend the Beaux Arts Council and Collectors Circle group programs as well as events intended to cultivate planned gifts and stewardship of the Legacy Society

The above statement of this job description describes the general duties and level of work performed by employees assigned to this position. They do not claim to describe all of the functions of this position. Employees may be assigned other duties and the essential functions may change or be changed from time to time.