Litigation Legal Secretary

Thompson Coburn LLP currently has a non-exempt position available in our Los Angeles office for a full-time Litigation Legal Secretary with at least two years’ experience required and three to five years’ experience preferred.  Qualified applicants will have a minimum high school diploma or equivalent, with an Associate degree in secretarial studie preferred. The person selected for this position must be able to work in a fast-paced environment.
Job Responsibilities
Operates a computer, typewriter, and transcribes digital dictation.
Types correspondence, memoranda and other legal documents; drafts standard correspondence, memoranda and other documents.
Screens telephone calls and records messages.
Reads, sorts and dates incoming mail and faxes.  Ensures that outgoing mail and faxes are delivered in a timely manner.  If necessary, routes mail to specific delivery service and follows up on timely delivery.
Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
Requests conflict of interest reports with File Opening/Conflicts, opens new clients and/or matters and maintains all client and general files.  Conducts periodic review for possible storage of older files; prepares files to be closed.
Receives clients and visitors; maintains good public relations with clients; and observes confidentiality of attorney-client relationship.
Schedules appointments for timekeepers.
Handles all expense reports through Chrome River.
Ensures timely and accurate production of legal documentation including pleadings, discovery, letters, forms, drafts, reports, and other legal documents.
Works closely with administrative support staff (word processing, receptionists, business office, etc.); proofs documents returned from word processing; ensures that attorney timesheets are entered and released in  a timely manner.
Performs overload typing, filing, photocopying or other secretarial duties as time permits and as requested by others. Also, assists other secretaries with their workload as needed. 
Job Requirements

Thompson Coburn LLP is a large full service, multi-state firm with offices in Chicago, Los Angeles, St. Louis, Southern Illinois, and Washington D.C.  At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust and loyalty.  Within the Firm, we value each other as people and colleagues.  In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees:

Applicants interested in applying to Thompson Coburn LLP are required to complete our application, which can be found by visiting the site below.
Equal Opportunity Employer M/F/D/V