Cassidy Turley is a leading commercial real estate services provider with more than 3,800 professionals in more than 60 offices nationwide. The company represents a wide range of clients—from small businesses to Fortune 500 companies, from local non-profits to major institutions. The firm completed transactions valued at $22 billion in 2012, manages approximately 400 million square feet on behalf of institutional, corporate and private clients and supports more than 23,000 domestic corporate services locations. Cassidy Turley serves owners, investors and tenants with a full spectrum of integrated commercial real estate services—including capital markets, tenant representation, corporate services, project leasing, property management, project and development services, and research and consulting. Cassidy Turley enhances its global service delivery outside North America through a partnership with GVA, giving clients access to commercial real estate professionals in 65 international markets. Please visit www.cassidyturley.com for more information about Cassidy Turley. Equal Opportunity Employer.
Responsibilities
- Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
- Schedule and coordinate meetings/special events as requested
- Assist in lease administration activities including tenant contacts and insurance information; generate reports
- Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist property manager(s) in their efforts to ensure compliance with Cassidy Turley’s policies and procedures
- Prepare and code invoices for property manager’s approval
- Ensure office is stocked with office supplies and other required items to maintain the office
- Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
- Track and file contracts and insurance certificates; maintain follow-up system for expirations
- Monitor and maintain the property maintenance work order system and prepare monthly reports for property manager on status of tenant work orders
- Maintain the property purchase order system
- Maintain lease and contract files, as well as other files located within the property management office
- Promote and foster positive relationships with tenants and owners and track service calls as required
- Assist with monthly and quarterly management reports as well as annual budget preparation
- Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval
Requirements
- High School Diploma or GED equivalent
- Minimum of 1+ years of property administrative experience
- Proficiency in Microsoft Office Suite
- Strong organizational skills
- Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information
- Strong interpersonal skills
- Excellent oral and written communications skills
- The qualified candidate will be detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service oriented
If you meet the above requirements and are excited to join our growing firm, please click the link below to apply.
Only applications submitted electronically will be considered. No phone calls, please.