Cassidy Turley is a leading commercial real estate services provider with more than 3,500 professionals in more than 60 offices nationwide. The company represents a wide range of clients from small businesses to Fortune 500 companies, from local non-profits to major institutions. The firm completed transactions valued at $22 billion in 2011, manages 455 million square feet on behalf of private, institutional and corporate clients and supports more than 28,000 domestic corporate services locations. Cassidy Turley serves owners, investors and occupiers with a full spectrum of integrated commercial real estate services including capital markets, tenant representation, corporate services, project leasing, property management, project and development services, and research and consulting. Cassidy Turley enhances its global service delivery outside of North America through its partnership with GVA. Please visit www.cassidyturley.com for more information about Cassidy Turley. EOE.
Responsibilities
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Answer tenant calls
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Make copies and distribute as necessary
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Mail, fax, and courier documents
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Handle phone calls regarding various issues; dispatch maintenance personnel as needed
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Type various correspondence
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Create spreadsheets
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Prepare and coordinate weekly meeting reports
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Prepare lease summaries of new tenants
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Maintain the operations manual
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Assist Property Manager in rent collections through preparation of standard correspondence and obtaining aging reports
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Maintain file systems for the management office
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Maintain and establish master lease files
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Draft correspondence on various matters pertaining to property management
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Update tenant and employee listings with emergency numbers
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Update and prepare monthly reports of certificates of insurance
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Code all invoices, shipping tickets, purchase orders, etc.
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Provide administration for building access system
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Assist with preparation of vendor contracts/letters of agreement as needed on behalf of both the property management and engineering staff
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Maintain schedule of building conference room availability
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Prepare invoices of billed back items
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Provide administrative support to the Chief Engineer
Requirements
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Bachelors Degree
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Minimum of 2+ years within Property Management and/or Commercial Real Estate preferred
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Strong A/R and A/P experience preferred
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Experience with Yardi and MRI software preferred
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Prior experience with Adobe professional is a plus
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Prior experience with Microsoft Word and Excel
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The qualified candidate will be detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service oriented